The Fantasy Forest Costume Show

How will the competition work?

Welcoming costumes ranging from Cosplay, Steampunk, Fantasy, Sci-fi, Medieval, Gothic, Pirates and more! It’s past time we had the opportunity to wear the costumes we choose and have a platform that celebrates it! We want to give you the opportunity to show off your costume skills, perform as some of your favourite characters and enjoy the experience of costuming together.

How can I enter?
You can take part by using the signup form. You will be sent a confirmation email with all the details you need, but we do ask that if your performance requirements are complex to visit us nice and early to check these through. Please arrive at least half an hour before the competition is due to begin.

Pre-Judging will take place on Saturday between 12pm and 1.30pm at the Cosplay Court. The Fantasy Forest Costume Show will be taking place in the Great Hall at 3pm on Saturday 20th July.

Fantasy Forest Costume Show Prizes

1st Place – Best of Show

Cash prize £250

One pair of weekend tickets to Fantasy Forest 2020

Fantasy Forest T-shirt

Fantasy Forest mug

Best Cosplay

Cash prize £100

One pair of weekend tickets to Fantasy Forest 2020

Fantasy Forest T-shirt

Fantasy Forest mug

Group/Family

Cash prize £50

One pair of weekend tickets to Fantasy Forest 2020

Fantasy Forest T-shirt

Fantasy Forest mug

Craftsmanship Honour Award

Cash prize £50

One pair of weekend tickets to Fantasy Forest 2020

Fantasy Forest T-shirt

Fantasy Forest mug

Performance Honour Award

Cash prize £50

One pair of weekend tickets to Fantasy Forest 2020

Fantasy Forest T-shirt

Fantasy Forest mug

Originality Honour Award

Cash prize £50

One pair of weekend tickets to Fantasy Forest 2020

Fantasy Forest T-shirt

Fantasy Forest mug

Additional Honour Mention at the judges discretion

Selection of Sponsor goodies

 

    1. Cash prizes awarded after the event will be paid directly to you. Please allow processing time after the event has finished for prizes to arrive.
    2. If you are under the age of 16 we may need to seek parental consent to award you a prize directly, we may request to send your prize to your parent/guardian in this event.
    3. Any size group may enter the masquerade. However, if eligible for a prize, this will be split evenly between participants.
    4. No cash or alternative prize will be awarded in replacement of items such as (but not limited to) trophy, items, certificates, sponsor prizes etc.

Who is eligible to enter?

  1. All types of costume designs are welcome. If your design is an original character or creation such as LARP or original design, make sure the judges have a clear concept of this. It is recommended that you include this information on the application form or provide up to one side of A4 to explain your character, creation or genre (e.g steampunk) for the judges to view.
  2. A costume qualifies as handmade if it is 60% your own work. Heavily altered costumes and/or costumes containing stylised handmade elements are eligible to enter. If in doubt drop us a photo and description! It is advisable you either include construction photos and/or reference pictures with your application or provide these on the day.
  3. A small selection of places will be open to those who wish to present either a costume containing specific handmade components and/or a performance piece. It will be up to the discretion of the Costume team to allow these entrants and you will be informed if you are eligible to qualify for a prize, dependant on your entry. (Basically, if you are worried about qualifying for the 60% drop us an email anyway and we’ll advise you!)
  4. Direct costumes from any genre eg. cartoon, TV show, movie, comic book, anime, video game, manga, novel, movie or jrock/jpop artist are welcome.

*All entrants must comply with the General Ruleset and Props Rules.

Preparation before the Costume Show:

  • Session 1: Pre-Judging will take place on Saturday between 12pm and 1.30pm at the Cosplay Court. This is a time for you to showcase your work and chat with the judges without audience present. Our judges will have up to 5 minutes with you to discuss your costume and how you made it, details of your time slot will be emailed to you. We suggest that you also email or bring a selection of construction photos and notations for the judges to view.
    (It is highly advised that you attend this slot but if, due to unforeseen circumstances, you cannot make your allotted time or sign up on the day you will be seen during line check.)
  • Session 2: The Costume Show itself takes place in the Great Hall and starts at 3PM. You will have up to 2 minutes to perform an act (optional). If you do not wish to perform an act you can instead perform a series of poses.

How will the competition be judged?

The inclusion of reference images and/or construction notes on your application will be viewed favourably.

 

Craftsmanship 33%

the quality of design, skill, technique and/or workmanship shown in all elements ranging from costume, props, accessories, makeup and any other handmade, altered or adjusted element.

Costume/Character Concept 33%

This category is judged based on execution of your costume/character concept and a clear display of choices. Be it accuracy to a character, a presentation of genre, culture or concept. (e.g Steampunk or LARP character clearly defined).

Performance 33%

Takes into account the use of general performance conventions and how you interact with the audience. For example; confident movements as well as general stage techniques used throughout the performance.

The Costume Part:

 

  1. All applications will be checked over by the Costume Team, this will not influence any judges decisions and you will be notified for competition conformation. Please make sure to bring a spare copy of any notes and photos you have supplied with your application on the day.
  2. Any size group may enter the Masquerade. However, if eligible for a prize, this will be split evenly between participants.
  3. The competition is open for all ages, but if you are under the age of 13 please make sure to get parental consent. If you are under the age of 16 we may need to seek parental consent to award you a prize directly, we may request to send your prize to your parent/guardian in this event.

 

The Performance Part:

 

  1. Performances/Skits must be no longer than two minutes in length. Please state the length of your skit time on your application form.
  2. Music, pre-made track and/or microphone may be used during your performance.
  3. The following elements may be included within your performance – Lighting choice, sound and microphone use.
  4. We highly advise you to visit the costume desk no later than two hours before the event is due to start to check through your requirements. If you do not visit the desk, your requirements for your performance may be refused.
  5. Performance details and requirements should be written on your application form. Any requirements and/or skilled performances need to be reviewed within good time before the show. This includes setting up a ‘cue’ for when you would like your music track to begin.

General Rules;

  1. Your costume must be appropriate for a family friendly show and include enough body coverage to be worn in public.
  2. All entrants must have a spare copy of their music track on USB/CD. If you cannot provide music, generic music can be provided for you.
  3. Under the grounds of fairness, those that have gained free entry to the show via a pass such as an exhibitor, crew or invited as a professional maker of costumes, are not eligible to place within the costume contests.
  4. Costumes entered that were used in the Costume Show who also wish to enter the community Show may be put on a waiting list for the Community if we are getting full. We will let you know in the unlikely event this may happen and will give as much notice as possible should you get a space.
  5. Under the grounds of fairness, if you have placed within the Costume Show please be aware that you will not be able to place top three a second time within the community Show.
  6. By entering the competition, you agree to be filmed and photographed during the event, all rights of this belong to the event organizers and/or Costume and Play.
  7. Costume and Play and any staff, venue or organiser reserves the right to decline or stop a skit/performance at any time for any reason.
  8. Costume and Play and any staff, venue or organiser reserves the right to change or revise these rulesets at any time.
  9. Use or performance of the following will be immediately stopped and you may be disqualified from the competition or convention floor:
    • Excessive/inappropriate language such as swearing, political or religious statement or signage.
    • Committing an act which is viewed as something which may potentially harm yourself or others.
  10. Rulesets and materials are provided for use to the event at the discretion of Costume and Play and cannot be copied or altered without prior permission from Costume and Play.

The Judges decisions are final once made.

Props Rules

Weapons and props must be approved by security staff before being allowed into the convention. This may include checks which will be carried out by the Costume team. Decisions made by the venue security and staff are final and these rules serve as a guide only.

 

The general rule is;

If you were hit with the prop, would it break before you do?’

If your answer is ‘no’ then it means that someone could get hurt were this to happen. In which case, we would recommend you leave it at home just so you are not disappointed.

 

When outside of the convention hall, please make sure you have a safe way to transport your props and that they are sufficiently covered. Take extra precaution when travelling through high traffic areas such as the airport and railway stations, so as not to cause alarm or issue to others.

  1. Live weapons (deactivated guns, Airsoft, metal knives, swords, axes, live bows or slingshots, bokken, hanbo) are expressly prohibited, whether sheathed or peace bonded.
  2. No pyrotechnics, gas canisters, explosives (including cap-guns) or incendiary items.
  3. No sharp points, protruding points or sharp edges, make sure they’re sanded, rounded, padded, covered or otherwise protected adequately.
  4. Props made out of wood cannot be too heavy, large or unwieldy (I.E. nay hurt or inconvenience others.)
  5. You cannot perform any action which may lead event staff, attendees or members of the general public to believe you are in possession of a real live weapon.
  6. No Items presenting a ‘mess’ or ‘spill’ risk.

No exceptions will be made regardless of any special licences, training or memberships!

 

Please be aware that these rules are here to ensure we have a safe event for both staff and attendees. If you have been asked to put your prop away, please do so. In an extreme case you may be escorted from the event.

 

If there is any doubt, please send photos and a description of the prop to cosplay@costumeandplay.co.uk.

SIGN-UP FORM

SIGN UP FORM – Fantasy Forest Costume Show Sign up SATURDAY 

SEND TO: cosplay@costumeandplay.co.uk

DON’T FORGET to place the EVENT NAME and DAY PARTICIPATING in the email subject.

Please remember if you are in any doubt or even just worried about entering, then check with us. We’re all happy to help you through this and we understand rules, while essential, can sometimes be a bit daunting!

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Convention & Masquerade day entering:

Email Address:

(Do you wish to be contacted in the future with news from Costume and Play?) Y/N

Name/s: (if you’re a group enter all names):

Costume/Genre/Character Name & Series (e.g Steampunk or Tifa from Final Fantasy):

 

Information for the Judges. We know you’re passionate about your costume so tell us about it!

What parts of your costume have you made?

(Describe your costume’s handmade/altered elements such as particular materials or techniques like makeup or stitching used. Please list a breakdown of how you constructed this and include images if possible.)

Please tell us about your costume design.

(For instance if your costume is steampunk what elements have you used to denote this? If your costume is LARP, an original design or character based, what is your concept for your costume or character?)

Anything else you would like the judges to know?

(Focus on the highlights of your costume or its construction.)

 

Performance Information;

Please describe what you will be doing during your performance and state your performance length.  (Performances are two minutes maximum or you may choose to pose. You may request general mood lighting, prompts, microphone etc. We will attempt to use this if possible but cannot guarantee.)

Music: (If you want music, please state when you would like this to begin and submit a MP3 or WAV file AND bring a copy of your track on USB/CD. Labeled with your name and a contact number just in case.) You may submit a direct Youtube link in advance via email.)

Do you need assistance getting on/off the stage?