- SIGN UP FORM
- How can I enter?
- Who Can Enter?
- How will the competition be judged?
- What do I do, if I want to do more than just poses in character?
- Can I enter my costume if my costume is an OC?
- Can I enter if my costume is altered?
- Can I enter my costume if it is completely bought?
- General Rules
- Props Rules
- Prize Terms
SIGN UP FORM – MEDWAY GAMING FESTIVAL – COMMUNITY MASQUERADE – SUNDAY
SEND TO: firstname.lastname@example.org
DON’T FORGET to place the EVENT NAME and DAY PARTICIPATING in the email subject.
Please remember if you are in any doubt or even just worried about entering, then check with us. We’re all happy to help you through this and we understand rules, while essential, can sometimes be a bit daunting!
(Do you wish to be contacted in future by Costume and Play, such as if we use an image of you to give you credit as the cosplayer and/or to tell you about future events?) Y/N
(If younger than 13, please get parental consent and sign here)
Will you need assistance getting on/off the stage? E.g helmet impaired vision.
Are there any medical conditions we need to be aware of? Please list any requirements such as seating, wheelchair, mobility chair and access to inhalers, etc.
Information for the Judges.
We know you’re passionate about your costume so tell us about it! Please attach any photos of you making your costume and/or close ups of the costume itself.
Describe your costumes handmade and altered elements:
Please break down how you constructed this, techniques/materials used, and pictures / notes / drawings if possible.
Describe any element you did not make:
Explain your character and/or attach a picture of your character to your signup form here.
Such as any costume or performance choice made to explain your character and/or details of your character.
Please describe if you will be posing and/or performing:
We must be aware of everything you intend to do on stage.
Music (attached mp3 track name or youtube link) Tracks must be no longer than two minutes in length. If you want music, please state when you would like this to begin and submit a MP3 or WAV file AND bring a copy of your track on USB/.
Optional – Performance Information
You may request anything else that you would like for your performance. If you have additional requirements for stage this does not count towards your time allowance, however you must contact us beforehand. We will attempt to use this if possible but cannot guarantee. Do not feel forced to use every element, they are here for you to use if you wish!
Cue – Please play music at: e.g Just before I enter the stage
You can take part by using the signup form.
Please arrive at least half an hour before the competition is due to begin.
If you have signed up online you will be sent a confirmation email with all the details you need.
We advise popping by the desk nice and early to check through your requirements. See you at the Masquerade!
Costumes from any genre of video game, television, film, book, anime, manga etc. may enter the Masquerade.
Cosplays will be judged on 3 main categories, the performance and character concept categories carry the most weighting in this masquerade.
Costume/Character Concept – Who are you cosplaying? What are their motivations? Where are they from? How well are these ideas communicated to us?
Performance – You’ve got up to 3 minutes on stage to strut your stuff, be it posing in character or a full performance piece. Show us what you’ve got! Know what you want to do, be confident, use as much of the stage as you can, Show us the character!
Craftsmanship – How much you made yourself and how well you made each handmade, altered or adjusted element such as costume, props, accessories and makeup. Showing and explaining how you made your cosplay is encouraged on the signup form. Help us see how you’ve created your masterpiece!
The judges have various awards ranging from ‘Best Performance’ to ‘The One to Watch Award.’ Judges also have the ability to award special honour mentions for something they love, they are used to encourage you to think outside the box and have fun!
We’ll usually ask you for 3 poses and we will either provide you a music track or ask you for your selection of music, but if you want to do a performance;
Performances/Skits must be no longer than three minutes in length. Please state the length of your performance, performance details and requirements on your application form.
Any requirements and/or skilled performances need to be reviewed within good time before the show. This includes setting up a ‘cue’ for when you would like your music track to be played.
Music, pre-made track and/or microphone may be used during your performance. You may also list lighting choices but we cannot guarantee it can be used.
We highly advise you visit the cosplay desk early to check through your requirements. If you do not visit the desk, your requirements for your performance may be refused. Please email us if you have any queries.
If you have additional requirements for stage (such as having something placed on stage before your performance,) this does not count towards your track time allowance, however you must contact us beforehand within a reasonable time frame.
All entrants must have a spare copy of their music track on USB/CD.
Yes, we will ask that your signup form explains your character.
Yes, an altered costume will be eligible to receive points in the craftsmanship category for those specific components.
All costumes will qualify for Character Concept and Performance categories.
If your costume is 60% your own work, we advise entering the Saturday main masquerade instead.
Yes, A fully brought costume can enter and be judged.
General Masquerade Ruleset
All applications will be checked over by the Cosplay Team, this will not influence any judges decisions and you will be notified for competition confirmation.
A small selection of places will be open to those who wish to present either a costume containing specific handmade components and/or a performance piece. It will be up to the discretion of the cosplay team to allow these entrants.
The competition is open for all ages, but if you are under the age of 13 please make sure to get parental consent. If you are under the age of 16 we may need to seek parental consent to award you a prize directly, we may request to send your prize to your parent/guardian in this event.
Costumes must be appropriate for a family friendly convention and include enough body coverage to be worn in public.
We ask you to fully fill out your application form. This includes confirming any music cues, performance requests and medical conditions.
Please make sure to bring a spare copy of any notes and photos you have supplied with your application on the day.
Costumes entered that were used in the saturday masquerade who also wish to enter the sunday masquerade may be put on a waiting list if we are getting full. We will let you know in the unlikely event this may happen and will give as much notice as possible should you get a space.
We reserve the right to decline or stop any performer at any time for any reason.
Use or performance of the following will be immediately stopped and you may be disqualified from the competition or convention floor:
Excessive/inappropriate language such as swearing.
Committing an act which is viewed as something which may potentially harm yourself or others.
You agree to be filmed and photographed during the event, all rights of this belong to the event organizers and/or Costume and Play.
In order to keep up with latest advancements in social issues and concerns within the cosplay and competition community, Costume and Play reserve the right to change the rules at any time. However, rules for individual events may be amended at any time to maintain the safety of attendees and staff by venue staff or organisers.
Rulesets and materials are provided for use to the event at the discretion of Costume and Play and cannot be copied or altered without prior permission from Costume and Play, except where doing so would constitute a threat to safety of the staff, attendees or other members of the public.
Weapons and props must be approved by venue security staff before it’s allowed into the convention. This may include checks which will be carried out by the cosplay team. Decisions made by venue security and staff are final and these rules serve as a guide only.
The general rule is;
‘If you were hit with the prop, would it break before you do?’
If your answer is ‘no’ then it means that someone could get hurt were this to happen. If this is the case, we would recommend you leave it at home just so you are not disappointed.
When outside of the convention hall, please make sure you have a safe way to transport your props and that they are sufficiently covered. Take extra precaution when travelling through high traffic areas such as the airport and railway stations, so as not to cause alarm or issue to others.
Live weapons (deactivated guns, Airsoft, metal knives, swords, axes, live bows or slingshots, bokken, hanbo) are expressly prohibited, whether sheathed or peace bonded.
No pyrotechnics, gas canisters, explosives (including cap-guns) or incendiary items.
No sharp points, protruding points or sharp edges, make sure they’re sanded, rounded, padded, covered or otherwise protected adequately.
Props made out of wood cannot be too heavy, large or unwieldy (I.E. to the point they may hurt or inconvenience others.)
You cannot perform any action which may lead event staff, attendees or members of the general public to believe you are in possession of a real live weapon.
No Items presenting a ‘mess’ or ‘spill’ risk.
No exceptions will be made regardless of any special licenses, training or memberships!
Please be aware that these rules are here to ensure we have a safe event for both staff and attendees. If you have been asked to put your prop away, please do so. In an extreme case you may be escorted from the event.
If there is any doubt, please send photos and a description of the prop to email@example.com.
Under the grounds of fairness, if you have placed top three on saturday please be aware that you will not be able to place top three a second time on sunday.
Any size group may enter the Masquerade. However, if eligible for a prize, this will be split evenly between participants.
Cash Prizes awarded after the event will be paid directly to you. If you are under the age of 16 we may need to seek parental consent to award you a prize directly, we may request to send your prize to your parent/guardian in this event.
Any prizes provided by third parties will be the sole responsibility of the group providing said prize. Costume and Play accepts no liability for the provision of these prizes. A list of all prizes not being supplied by Costume and Play for the event, and the third party providing said prizes will be available upon request.
Costume and Play handmade trophies are only awarded to first place winners. If the winner is a group, there will be one trophy only.
No cash or alternative prize will be awarded in replacement of items such as (but not limited to) trophy, items, certificates, sponsor prizes etc.
Due to the handmade nature of the trophies, postage and Bank processing times a timescale of 8 weeks is set for the processing, sending and arrival of prizes. This starts the day following the concluding day of the event.
Should any issue beyond our control arise that may extend the 8 week processing time (weather, postal/bank strikes, damage ect) all receiving applicants will be made aware of the situation and kept in contact until the situation is resolved.
The judges may choose to award and honor/special mention or shout out above and beyond the listed categories.
All judges’ decisions for any award/mention/honor are final.