Hyper Japan - Cosplay Sign Up Form
Please email this form to cosplay@costumeandplay.co.uk and include the convention name and masquerade type in the subject header
HYPER JAPAN Festival 2025
July 18th - 20st 2025
Olympia London
Join us at Hyper Japan with the Cosplay Masquerade and Community Showcase, where you’ll have the opportunity to show off your cosplay skills, perform as a character and enjoy the community experience of cosplaying together.
Please remember if you are in any doubt or even just worried about entering, then check with us. We’re all happy to help you through this and we understand rules, while essential, can sometimes be a bit daunting!
CONTACT: cosplay@costumeandplay.co.uk 
You will receive an email from us after signing up to confirm your place
Which event are you signing up to? (please delete as appropriate)
-	Cosplay Masquerade
-	Community Showcase

About you

Legal name

Preferred name

Preferred pronouns

Age?

Signed by parent/guardian by typing their full name (if you are younger than 18)

I confirm that I have a ticket for HYPER JAPAN 2025 - SATURDAY (delete as necessary)
-	Yes
-	No

About your cosplay
We know you're passionate about your costume so tell us about it!
Cosplay name?
(If different from your full name)

Social Media handles
So we can tag you!

Character name?

Character Series?

Describe your costume's handmade and altered elements.
Anything from redone seams to adding lapels and pockets, and everything in between!

Describe any parts of your costume that you bought/managed to source from other places.

Anything else you would like the judges to know?
Why did you choose your character? What do you love about them? Is this your first time cosplaying?

References and build photos (attach files):
If you have a picture of your character and of your finished costume/costume elements, attach them to your reply email!

About your performance
We know you're passionate about your costume so tell us about it!
Please describe what you will be doing during your performance & performance length:

Performances must be no longer than 1:30 minutes in length for Cosplay Masquerade and no longer than 1:00 minute for the Community Showcase. Please list your performance choices such as skit/posing. We must be aware of everything you intend to do on stage.

Do you need a microphone? (delete as appropriate)
-	Yes
-	No

Microphone script (if requested)
If requesting a microphone we must be fully aware of everything you plan to say.
Long answer text
Music (attach file):
If you want specific music, attach your music to your reply email in MP3 format, AND bring a backup copy on USB.

Music Cue?
Walk on, Once I am on stage, When I pose, etc.

Will you need assistance getting on/off the stage? (delete as appropriate)
-	Yes
-	No

Do you have any medical conditions we may need to be aware of?
Please list any requirements such as seating, wheelchair, mobility chair and access to inhalers, medicines, aids etc.

Cosplay Participation T&Cs

Participants agree to take part and be featured in marketing and publicity material for Cross Media, HYPER JAPAN and Eat Japan as required, as well as external media viewable by the general public, including but not limited to newspapers, magazines and websites.

Application forms and/or reference pictures cannot be returned under any circumstances.
All personal information collected via the application form will be protected by Cross Media and will not be provided to any third party outside of our staff and any services used for the organisation of the contest.

Cross Media accepts no liability for any loss, damage, costs, expenses or claims suffered or incurred by any person as a consequence of any use of or inability to use this application process, the HYPER JAPAN website, or any related media content. It is the sole responsibility of the applicant and/or parents/guardian to confirm with Cross Media regarding any queries or questions they may have about application, selection and/or participation.

I have read and agree to the Eligibility Criteria and Cosplay Participation T&Cs
1.	﻿﻿﻿Participants will require a valid General Admission ticket in order to enter the HYPER JAPAN venue and take part in any Cosplay content. Any participants in the Cosplay Contest and Masquerade can use the Priority Queue to enter the venue.
2.	﻿﻿﻿The Cosplay Contest is open to all ages, but entrants aged under 18 must have their entry form signed by a parent or guardian. If you look young for your age, please bring proof of age.
3.	﻿﻿﻿Please provide a costume breakdown as to which elements of your costume are handmade, altered and which are brought. You can do this by following the costume breakdown section of your application form. You can also include photos, videos or a link to a URL documenting the process. Your costume does NOT need to be complete at the time of submission.
4.	﻿﻿﻿The dimensions of your costume can be no more than 2 metres high and 1.5 metres wide (including any props).
5.	﻿﻿﻿Outfits must be no smaller than standard swimwear, however, as the costume will be judged at the entrance, please bring something to cover yourself with in case
6.	﻿﻿﻿If you require any assistance getting on or off stage, this must be noted in the sign up form. This is so we are aware in advance and the right help can be prepared for on-the-day.
7.	﻿﻿﻿The use of pyrotechnics, projectiles, flames etc. are prohibited, as is any other effect that would leave mess or residue onstage (water, glitter, confetti etc.).
8.	﻿﻿﻿Props must be created from softer materials such as foam or plastic. Wood is also allowed. Tougher and harder materials such as metal will not be allowed due to safety/hazard regulations.
9.	﻿﻿﻿The use of motorised transport as part of a costume is forbidden on stage (legitimate medical devices such as electric wheelchairs are exempt).
10.	﻿﻿﻿﻿Any groups entering the contest are restricted to a maximum of five members.
I have read and agree to the Privacy Policy (delete as appropriate)
-	Yes
-	No
You can see the Privacy Policy here: https://crossmedia.co.uk/en/privacy-notice/
 
Personal Data and Communication Policy 
Do you consent to be contacted, receive emails and promotional materials from Cross Media Limited for future events.
-	Yes
-	No